Data protection declaration
Section 1. General information
(1) In the following we provide information on how personal data is collected when you use our website. Personal data is defined as all data that refers to you personally, e.g. name, address, email addresses, user behaviour.
(2) The data controller pursuant to Art. 4 Par. 7 of the EU’s General Data Protection Regulation (GDPR) is
kfh Immobilien Management GmbH
Barkhausener Str. 70
49328 Melle
info@kfh-hv.de
(see also our Legal Notice [Impressum]).
(2) Our Data Protection Officer is
Fit mit Datenschutz
Christian Niedermeier e.K.
Neuer Graben 7
49324 Melle
Tel.: 05422 / 960 99 79
Mail: moin@fit-mit-datenschutz.de
(3) Alternatively, you can contact our Data Protection Officer at datenschutzbeauftragter@kfh-hv.deor via our postal address, adding “Data Protection Officer” as the addressee.
(4) When you contact us by email or through a contact form, we store the data you share with us (your email address, and if applicable your name and your telephone number) so that we can answer your questions. We will erase the data stored in connection with this once it is no longer necessary to keep the data, or we will restrict processing if there is a legal duty to retain the data.
(5) If we make use of contracted service providers for certain functions on our website or if we want to use your data for marketing purposes, we will provide detailed information about the respective processes below. In such cases we also state the defined criteria of the storage duration.
Section 2. Your rights
(1) You have the following rights relating to us when it comes to the personal data concerning you:
– The right to be informed,
– The right to correction or erasure,
– The right to restrict processing,
– The right to object to the processing,
– The right to data portability.
(2) You also have the right to lodge a complaint to a data protection supervisory authority about how we have processed your personal data. You can contact the data protection authority for North Rhine-Westphalia at: https://www.ldi.nrw.de/mainmenu_Aktuelles/Formulare-und-Meldungen/Inhalt2/Beschwerde/Beschwerdeformular.html or at:
Landesbeauftragte für Datenschutz und Informationsfreiheit
Nordrhein-Westfalen
Kavalleriestraße 2–4
40213 Düsseldorf
Email: poststelle@ldi.nrw.de.
Section 3 The collection of personal data when you visit our website
(1) When you visit the website for informational use only, i.e. if you do not register or transmit information to us in some other way, we only collect the personal data that your browser transmits to our server. When you want to view our website, we collect the following data, which is technically necessary in order to display the website to you and to guarantee stability and security (the legal basis is Art. 6 Par. 1 p. 1 (f) GDPR):
– IP address
– Date and time of request
– Time zone difference to Greenwich Mean Time (GMT)
– Content of the request (specific page)
– Access status/HTTP status code
– Data volume transmitted
– Website from which the request comes
– Browser
– Operating system and its interface
– Language and version of the browser software.
(2) In addition to the data listed above, cookies are stored on your computer when you use our website. Cookies are small text files that are stored on your hard drive assigned to the browser used by you and through which information is passed on to the instance that placed the cookie (in this case, us). Cookies cannot run programs on or transmit viruses to your computer. They are used to make the website more user-friendly and effective. Most of the cookies used by us are so-called “session cookies”. These are automatically deleted at the end of your visit. Other cookies remain stored on your end device until you delete them. These cookies allow us to recognise your browser again when you return to the site.
You can change the settings on your browser to notify you about the placing of cookies and to allow cookies only in individual cases, to accept cookies in certain cases or to generally block them, and to automatically delete cookies when you close the browser. If cookies are deactivated, the functionality of this website may be limited.
Cookies that are required to carry out the electronic communication process or for the provision of certain functions desired by you are stored on the basis of Art. 6 Par. 1 (f) GDPR. The website operator has a legitimate interest in the storage of cookies for the technically sound and optimised provision of their services.
SECTION 4. Contact form
If you send us an inquiry via the contact form, your information from the query form, including the contact data you enter there, will be stored by us for the purpose of processing the query and in case there are any follow-up questions. We will not pass this data on to others without your consent.
The data entered on the contact form is thereby processed exclusively on the basis of your consent (Art. 6 Par. 1 (a) GDPR). You can revoke this consent at any time. All you need to do is send us an informal communication by email. The lawfulness of the data processing carried out up to the point of revocation remains unaffected by the revocation.
The data entered by you in the contact form is retained by us until you ask us to delete it, revoke your consent to its storage, or the purpose of the data storage no longer applies (e.g. once your query has been processed to completion). Mandatory statutory provisions – in particular retention periods – remain unaffected.
SECTION 5. SSL and TLS encryption
This website uses SSL and TLS encryption for security reasons and to protect the transmission of confidential information, e.g. orders and queries you send to us as the website operator. You can tell that the connection is encrypted when the address bar of your browser switches from “http://” to “https://” and a padlock symbol appears in your browser bar.
The data you transmit to us cannot be seen by third parties when the SSL or TLS encryption is activated.
SECTION 6. Additional functions and offerings on our website
(1) In addition to the purely informational use of our website, we also offer various services that you can use if desired. To do so, you must usually provide additional personal data, which we use to perform the respective service and for which the previously stated tenets of data processing apply.
2) In some cases, we use external service providers to process your data. These have been carefully selected and commissioned by us, and are obliged to follow our instructions and are regularly checked. We have concluded a data processing contract with each contracted processor, pursuant to Art. 28 GDPR.
SECTION 7. Objecting to the processing of your data, and revoking consent
(1) If you have given your consent for your data to be processed, you can revoke that consent at any time. Revocation in this way affects the lawfulness of the processing of your personal data from the point at which you inform us onwards.
(2) Where we base the processing of your personal data on the balancing of interests (Art. 6 Par. 1 p. 1 (f) GDPR), you can object to the processing. This is the case if the processing is not required for the fulfilment of a contract with you, which we outline in the following descriptions of the functions. When lodging such an objection, we would ask you to explain the reasons why we should not process your personal data in the way we have been doing. When you submit an objection stating a reason, we will review the situation and will either discontinue or adjust the data processing, or will demonstrate to you our compelling grounds worthy of protection, on the basis of which we continue the processing.
SECTION 8. Web analytics
(1) This website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how you use the site. The information generated by the cookie about your use of this website is, as a rule, transmitted to a Google server in the USA and stored there. If IP anonymisation is activated on this website, your IP address is truncated by Google within member states of the European Union or within other member states of the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. Working on behalf of the website operator, Google will use this information to analyse your use of the website, to compile reports about the website activities and to provide additional services linked to the use of the website and the use of the internet for the website operator.
(2) Google does not link the IP address transmitted from your browser as part of Google Analytics with any other data.
(3) You can prevent cookies from being stored on your computer by adjusting the settings in your browser software; however, you should be aware that if you do so, you may not be able to use all the functions of this website in their entirety. Furthermore, you can prevent the data produced by the cookie and related to your use of the website (including your IP address) from being collected and transmitted to Google, and prevent this data from being processed by Google, by downloading and installing the browser plugin that is available under the following link: http://tools.google.com/dlpage/gaoptout?hl=de.
(4) This website uses Google Analytics with an extension that ensures that IP addresses are truncated before further processing in order to rule out direct associations to persons. Where the data collected about you refers to an individual, the personal reference is immediately excluded and the personal data thereby erased without delay.
(5) We use Google Analytics to analyse the use of our website and continuously improve it. The statistics obtained allow us to improve our offering and make it more interesting for you as the user. For those exceptional cases in which personal data is transmitted to the USA, Google has signed up to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework. The legal basis for using Google Analytics is Art. 6 Par. 1 p. 1 (f) GDPR.
6) The third-party provider’s details: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. Terms of Service: http://www.google.com/analytics/terms/de.html, Overview on Privacy: http://www.google.com/intl/de/analytics/learn/privacy.html, and the Privacy Policy: http://www.google.de/intl/de/policies/privacy.
(7) We have concluded a data processing contract with Google Analytics and fully implement the strict requirements of the German data protection authorities in the use of Google Analytics.
Section 9. The integration of Google Maps
(1) This website uses the Google Maps service. This allows us to display interactive maps on our website and affords you the convenient use of the maps function.
(2) When you visit the website, Google receives the information that you have viewed the relevant subpage on our website. In addition, the data listed under Section 3 of this declaration is also transmitted. This happens irrespective of whether you are logged in to an user account provided by Google, or whether there is no user account. If you are logged in with Google, your data is attributed directly to your account. If you do not want this data to be attributed to your Google profile, you must log out before you activate the button. Google stores your data as user profiles and uses it for the purposes of marketing, market research and/or the needs-oriented design of its website. This kind of analysis is carried out in particular (even for users who are not logged in) to display targeted advertising and to inform other users of the social network about your activities on our website. You have the right to opt out of the creation of these user profiles, although you need to contact Google to exercise that right.
(3) You’ll find further information on the purpose and extent of data collection and how it is processed by the plug-in provider in the provider’s data protection policy. There you will also find further information about your rights in this regard and about your settings options to protect your privacy: http://www.google.de/intl/de/policies/privacy. Google also processes your personal data in the USA and has signed up to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.
